At Fitwise we provide comprehensive management services for associations and membership organisations, predominantly for those operating in the healthcare sector. Our range of services includes secretariat and administration, finance, marketing, sales, and event management.

We have an exciting opportunity for an Executive Assistant to join our team. The post-holder will provide high-level, comprehensive secretarial, administrative, and organisational governance support to Fitwise clients, ensuring seamless and efficient operations.

This role is ideal for a motivated individual who excels in maintaining high standards and has a background as a Personal or Executive Assistant.

This is a hybrid role, and we are happy to accommodate a combination of home and office working (minimum 3 days in the office). All new starts are however expected to be in the office full time for the initial training period.

Why work for Fitwise?

We are hugely proud to hold the Platinum Investors in People (IIP) award. This is testament to how we treat our team. “Your people love working for you, saying that Fitwise is like a family” (IIP report, January 2024).

Fitwise is also an employee-owned company, which means that you will have an opportunity to have a real stake and interest in the company.

Additional benefits include overtime/time in lieu for any hours worked above the core contracted hours (37.5hrs per week), and pension contribution.

About you:

Secretariat experience:

• Educated to a minimum of HNC level in a relevant area, such as business studies, secretarial or IT.
• Experience working as a Personal Assistant (PA) or Executive Assistant (EA).
• Proven ability to interact with those working at executive/director level.
• Experience in delivering high-quality administrative support.
• Experience in coordinating and managing in-person and virtual meetings.
• Experience in coordinating and managing webinars.
• Expertise in producing high-level, formal meeting minutes.
• Possess at least a basic understanding of associations/societies/membership organisations/charities.
• Possess at least a basic understanding of memorandum and articles of association, constitutional matters, and governance.

Soft skills:

• Exemplary written and verbal communication skills.
• Ability to deliver clear and concise reports.
• Strong interpersonal skills for client interactions and team collaboration.
• Exceptional organisational and time management skills.
• Ability to prioritise tasks and manage multiple projects simultaneously.
• High level of accuracy and attention to detail in all aspects of work.
• Ability to maintain thorough and precise records.
• Strong commitment to providing excellent client service.
• Maintains a professional demeanour.
• Proficient in using Microsoft Office Suite, in particular Outlook, Word, Excel, PowerPoint, and Teams
• Confident in using digital tools and platforms.

We are committed to equality of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are currently underrepresented at Fitwise Management Ltd., including people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQI+ people.

Interview process:

Suitable candidates will be invited for an initial interview via Teams. This will take no longer than 30 mins. Provisional dates for initial Teams interviews: Thursday 27th and Friday 28th February

Second stage interviews will then take place face to face at the Fitwise offices in Seafield near Bathgate.

Provisional date for second stage in-person interviews: Wednesday 5th March

The office location is not well served by public transport (postcode EH47 7AQ). While the office is on a bus route, access can be tricky, and we encourage candidates to take this into consideration. There is plenty of free parking available.

To apply send CV and covering letter to jenny.elliot@fitwise.co.uk

Click here to find out more.